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Central Illinois Robotics Club (CIRC)


Approved by the Executive Board 01/12/2001

Adopted by Membership 00/00/0000

Last Modified on 01/09/2005

Table of Contents:


Section 1: Name of Organization

This organization shall be known as the Central Illinois Robotics Club, or CIRC for short.

Section 2: Purpose

The purpose shall be the dissemination of knowledge of the theory and practice of all aspects of robotics, including mechanical and electrical engineering, computers, electronics, radio, allied branches of engineering or the related arts and sciences.


Section 1: Full Membership

Full Membership shall be available to any adult.

Section 2: Student Membership

Student Membership shall be available to any minor.

Section 3: Family Membership

Family Membership shall be available to any immediate family member of a Full


Section 4: Honorary Membership

Honorary Membership shall be awarded to any person as deemed fit by the

Executive Committee.

Section 5: Duration of Membership

All memberships shall be limited to one (1) year, with the exception of the Honorary Membership, which shall be continued as long as the Executive Committee allows.

Section 6: Freedom from Discrimination

Membership and participation in CIRC activities shall be free from any discrimination.

Article III: DUES

Section 1: Power to Levy Assessments

The Executive Committee of CIRC shall have the power to levy special assessments upon endorsement by a two-thirds vote of the membership of CIRC.

Section 2: Dues

Dues shall be collected on an annual basis, and shall be used exclusively for the promotion of robotics within the group including, but not limited to, purchase of equipment, contest materials, prizes, and food and refreshments for meetings and events.


Section 1: Executive Officers

The Executive Officers of CIRC shall be a President, a Vice-President, Treasurer, and a Secretary.

Section 2: Non-Executive Officers

Non-Executive Officers may include, but are not limited to, a Publicity Coordinator, a Web Site Coordinator, Technical Coordinator and a Librarian.

Section 3: Eligibility

Only Full Members in good standing shall be eligible to hold office. Student Members shall not be entitled to hold office for legal reasons, although they can vote during officer elections.

Section 4: Terms

The term of office shall ordinarily be one year and shall begin on January 1 of each year.

Section 5: Elections

Election of Officers for the following year shall be held not later than the last meeting of each year.


Section 1: Structure

The management of the affairs of CIRC shall be in the hands of the Executive Committee, consisting of the duly elected Executive Officers of CIRC.

Section 2: Duties

The Executive Committee shall be the governing body of CIRC and shall transact all business it deems advisable, including the filling of vacancies in offices, authorization of expenditures, etc.

Section 3: Requirement To Hold Harmless

The executive committee is empowered to take all steps needed to insure that no member or officer becomes personally liable for any action of the Club or incident involving the club.


Section 1: Duties of President

The President shall preside at all meetings of CIRC, shall appoint all committees, subject to the approval of the Executive Committee, and shall assume all other executive duties not otherwise delegated.

Section 2: Duties of Vice-President

The Vice-President shall perform all functions of the President if the latter is absent or upon the request of the President.

Section 3: Duties of Secretary

The Secretary shall keep a record of activities of CIRC and send them to the members via electronic mail. The Secretary shall work closely with the Web Site Coordinator to help disseminate information via other means. The Secretary shall also provide all records of the previous year in the Annual Report of Activities. The Secretary will work with the Treasurer to maintain a current list of all members in good standing.

Section 4: Duties of Treasurer

The Treasurer shall receive all money and pay all debts of CIRC authorized by the Executive Committee, and shall keep an exact account of all receipts and expenditures. The Treasurer shall also complete the year-end Financial Statements for inclusion in the Annual Report of Activities. The Treasurer will work closely with the Secretary to maintain a current membership list.


Section 1: Meeting Times and Locations

CIRC shall hold regular business and special meetings at such places and time as designated by the Executive Committee, with a minimum of four (4) meetings a year.

Section 2: Annual Report of Activities

At the meeting during which the next Executive Officers are elected, the current Executive Officers shall present the Annual Report of Activities, which shall include a list of dates of the past year’s meetings and events, attendance of said meetings and events, number of current members (broken down into each Membership category), current inventory of equipment, current monetary balances, outstanding debt, and other matters of importance, financial or otherwise.


Section 1. Power of Amendment

CIRC is empowered to adopt Bylaws that are consistent with this Constitution.

Section 2: Requirements for adoption of Amendments

The Constitution may be amended by a two-thirds vote of full members of CIRC present and voting, provided the amendment has been proposed at least one duly publicized meeting previous to the time of voting. Such amendments become effective only upon the approval of the Executive Committee, but such approval shall not be unduly withheld.