Central Illinois Robotics Club (CIRC)
Approved by the Executive Board 01/12/2001
Adopted by Membership 00/00/0000
Last Modified on 01/09/2005
Table of Contents:
- Article I: NAME AND PURPOSE3
- Section 1: Name of Organization3
- Section 2:Purpose3
- Article II: MEMBERSHIP3
- Section 1: Full Membership3
- Section 2: Student Membership3
- Section 3: Family Membership3
- Section 4: Honorary Membership3
- Section 5: Duration of Membership3
- Section 6: Freedom from Discrimination3
- Article III: DUES4
- Section 1: Power to Levy Assessments4
- Section 2: Dues4
- Article IV: OFFICERS4
- Section 1: Executive Officers4
- Section 2: Non-Executive Officers4
- Section 3: Eligibility4
- Section 4: Terms4
- Section 5: Elections4
- Article V: EXECUTIVE COMMITTEE5
- Section 1: Structure5
- Section 2: Duties5
- Section 3: Requirements to Hold Harmless5
- Article VI: DUTIES OF OFFICERS5
- Section 1: Duties of President5
- Section 2: Duties of Vice-President5
- Section 3: Duties of Secretary5
- Section 4: Duties of Treasurer5
- Article VII: Meetings6
- Section 1: Meeting Times and Locations6
- Section 2: Annual Report of Activities6
- Article VIII: AMENDMENTS6
- Section 1: Power of Amendment6
- Section 2: Requirements for Adoption of Amendments6
This organization shall be known as the Central Illinois Robotics Club, or CIRC for short.
The purpose shall be the dissemination of knowledge of the theory and practice of all aspects of robotics, including mechanical and electrical engineering, computers, electronics, radio, allied branches of engineering or the related arts and sciences.
Full Membership shall be available to any adult.
Student Membership shall be available to any minor.
Family Membership shall be available to any immediate family member of a Full
Honorary Membership shall be awarded to any person as deemed fit by the
All memberships shall be limited to one (1) year, with the exception of the Honorary Membership, which shall be continued as long as the Executive Committee allows.
Membership and participation in CIRC activities shall be free from any discrimination.
The Executive Committee of CIRC shall have the power to levy special assessments upon endorsement by a two-thirds vote of the membership of CIRC.
Dues shall be collected on an annual basis, and shall be used exclusively for the promotion of robotics within the group including, but not limited to, purchase of equipment, contest materials, prizes, and food and refreshments for meetings and events.
The Executive Officers of CIRC shall be a President, a Vice-President, Treasurer, and a Secretary.
Non-Executive Officers may include, but are not limited to, a Publicity Coordinator, a Web Site Coordinator, Technical Coordinator and a Librarian.
Only Full Members in good standing shall be eligible to hold office. Student Members shall not be entitled to hold office for legal reasons, although they can vote during officer elections.
The term of office shall ordinarily be one year and shall begin on January 1 of each year.
Election of Officers for the following year shall be held not later than the last meeting of each year.
The management of the affairs of CIRC shall be in the hands of the Executive Committee, consisting of the duly elected Executive Officers of CIRC.
The Executive Committee shall be the governing body of CIRC and shall transact all business it deems advisable, including the filling of vacancies in offices, authorization of expenditures, etc.
The executive committee is empowered to take all steps needed to insure that no member or officer becomes personally liable for any action of the Club or incident involving the club.
The President shall preside at all meetings of CIRC, shall appoint all committees, subject to the approval of the Executive Committee, and shall assume all other executive duties not otherwise delegated.
The Vice-President shall perform all functions of the President if the latter is absent or upon the request of the President.
The Secretary shall keep a record of activities of CIRC and send them to the members via electronic mail. The Secretary shall work closely with the Web Site Coordinator to help disseminate information via other means. The Secretary shall also provide all records of the previous year in the Annual Report of Activities. The Secretary will work with the Treasurer to maintain a current list of all members in good standing.
The Treasurer shall receive all money and pay all debts of CIRC authorized by the Executive Committee, and shall keep an exact account of all receipts and expenditures. The Treasurer shall also complete the year-end Financial Statements for inclusion in the Annual Report of Activities. The Treasurer will work closely with the Secretary to maintain a current membership list.
CIRC shall hold regular business and special meetings at such places and time as designated by the Executive Committee, with a minimum of four (4) meetings a year.
At the meeting during which the next Executive Officers are elected, the current Executive Officers shall present the Annual Report of Activities, which shall include a list of dates of the past year’s meetings and events, attendance of said meetings and events, number of current members (broken down into each Membership category), current inventory of equipment, current monetary balances, outstanding debt, and other matters of importance, financial or otherwise.
CIRC is empowered to adopt Bylaws that are consistent with this Constitution.
The Constitution may be amended by a two-thirds vote of full members of CIRC present and voting, provided the amendment has been proposed at least one duly publicized meeting previous to the time of voting. Such amendments become effective only upon the approval of the Executive Committee, but such approval shall not be unduly withheld.